1
I detect it is available
I monitor the portal and notify you as soon as this month's invoice is ready.
DetectedNew trick: I dig invoices out of your GmailI am persistent.
I am persistent.
That is why I always come back with your invoice.
I keep chasing until they arrive. You stay focused while I use these three paths.
2
I access and download it
I sign in with your encrypted credentials and download the PDF right away.
Accessed3
I validate and store it
I check supplier, date, amount, and duplicates. Ready in Factu.
Validated✓
Same ending every time: validated invoice, safely stored.
SupplierDateAmount
Operations, reimagined
What if chasing invoices stopped feeling manual?
Factu turns a broken, scattered, repetitive process into a live workspace where every invoice has a status, owner, and next action.
Traditional management
- Chasing suppliers by WhatsApp, email, and phone
- Chasing your own team to send invoices
- Searching Gmail for invoices
- Opening portals one by one
- Invoices without clear status
- Duplicates and wrong PDFs
Factu Workspace
- Factu enters, asks, and finds
- Email, phone, and portal without manual effort
- Also asks your internal team
- Real-time status and reminders
- Validation before upload
- Ready for Holded, Quipu, or Sage
I give you your time back.And quite a few thousand euros.
I hunt invoices under every stone so your team does not have to. See what that means over a year.
What does chasing invoices cost you today?
Move the controls. I will do the math.
Hours per month chasing invoices
20h
Days per year lost
30days
Annual time cost
4.320 €
Quality without your attentionI do not just collect.
I do not just collect.
I also check they are right.
I review every invoice that comes in. I check tax IDs, dates, amounts, VAT, and duplicates. If something smells off, I warn you. If everything matches, you do not even hear about it.
I read every invoice
I extract tax IDs, dates, amounts, base, VAT, and concepts. PDF, photo, scan, it does not matter. I understand it all.
I validate tax details
I check that the tax ID exists and is active. That VAT matches. That the date is coherent. No surprises.
I detect duplicates
If a supplier sends the same invoice twice, I catch it before you pay it twice.
I warn you when something is odd
Unusual amount, unknown supplier, VAT outside the expected rate. I pass it to you only when needed.
Processing invoice
Validations
Tax ID · active
VAT 21% · correct
Date · coherent
Base + VAT = Total
Possible duplicate
Example Supplier Ltd.
Invoice no. 2026-A0001March 14, 2026
Tax IDB00000000
ConceptConsulting services
Taxable base1,000.00 €
VAT (21%)210.00 €
TOTAL1,210.00 €
Possible duplicate detected
This supplier already sent you an invoice for 1,210.00 € on March 8. Pay twice?
I leave everything
in a folder ready to send.
I recover invoices, sort them by quarter and month, rename them clearly, and pass them to your bookkeeper with an Excel summary. Ready for the VAT return.
Sorted by quarter and month
Year → Quarter → Month → Received/Issued. Exactly how your bookkeeper needs it for VAT filing. No thinking.
Renamed with meaning
Clear names like 2026-03_Electricity.pdf, not invoice_3.pdf. Your bookkeeper finds it in 2 seconds.
Sent straight to your bookkeeper
At the end of each quarter, the full batch goes to your bookkeeper with the VAT book in Excel. Drive, Dropbox, email, or their accounting software.
Folder view
/ Factu / 2026 / Q1 / Received
Search
NameInvoicesTotalStatus
01 · January
8 invoices1,500.00 €OK02 · February
11 invoices2,200.00 €OK03 · March
9 invoices1,800.00 €OK2026-03_Electricity_150.00€_VAT21.pdf
Received150.00 €2026-03_Water_80.00€_VAT10.pdf
Received80.00 €2026-03_Consulting_1,000.00€_VAT21.pdf
Received1,000.00 €Received_Q1_2026_VAT_Book.xlsx
Auto · 28 invoices5,500.00 €TG
Your bookkeeper
bookkeeper@email.com
Q1 2026 batch ready. 28 received invoices, 5,500.00 € total. Ready for the VAT return. Send it now?
No per-user cost
Do not leave it allto finance.
Every person on your team signs in with their own profile and recovers their own invoices. We do not charge per user, we charge per invoice. Why centralize the headache in one person?
- Unlimited users. Bring the whole team in, no matter how many people you are.
- Everyone has a profile. Whoever receives the invoice can recover it.
Invite your team
5 free invoices · No card · Cancel whenever you want
€0
per user
Your team in Factu
Everyone recovers their invoices
Ana
CEO · 12 invoices
Carlos
CFO · 8 invoices
Maria
Operations · 5 invoices
David
Product · 3 invoices
Total recovered this month
28 invoices
Testimonials
More than 1 million recovered invoices
Some serious. Some funny. All real.
“In the first month I recovered 47 invoices that had been floating around for weeks. My accountant was amazed.”
Diego Almeida
Founder, Cala Mar Restaurants
“We have been using Factu for 9 months. We went from closing the quarter in 3 days to closing it in one morning. And my finance team sleeps better.”
Ana Caballero
CFO, Industrias Riba (50+ employees)
“My accountant asked me for a coffee for making his work better. I am not sure if it was gratitude or a complaint.”
Iván Bravo
Self-employed, mechanic workshop
“I tried it for a month against my better judgment. I have been here 8 months now.”
Patxi Etxeberria
Founder, restaurant in San Sebastian
“I pay €89/month and avoid hiring an intern for 15 hours a week. You do the math.”
Joaquín Espinosa
Director, 4-bar group
“My ex-girlfriend used to say invoices were my only drama. Now we have nothing to talk about.”
Anonymous
Founder, Madrid
“In hospitality, suppliers change constantly. Factu adapts. And when a supplier disappears, I am not gambling on a lost receipt.”
Clara Navarro
Founder, La Tasca (3 locations)
“Moving from Excel to Factu was the best decision of the quarter. Set up in one afternoon, first batch to accounting by Friday.”
Sara Vidal
CFO, marketing agency (12 people)
“As an industrial company, we receive invoices with odd fields. Factu understands them all.”
Ginés Carmona
Operations, plastics factory
“If Factu went down tomorrow, I would cry. My accountant would too.”
Pablo Serrano
Sales director, distributor
“It detected 3 duplicate invoices in 6 months. That is €4,200 we did not lose by paying twice.”
Héctor Marín
COO, fashion ecommerce
“I recommend Factu to all my clients. My life has changed: I receive batches on day 1, fully organized. No more manual Excel.”
Roberto Salinas
Independent tax advisor
“As an accountant with 12 clients, receiving the VAT book ready every quarter is gold.”
Eva Solé
Accounting firm
“I am a freelance translator. I receive 30-40 invoices/month from platforms and clients. Factu catches them all, even the ones sent as links.”
Lucía Méndez
Freelance translator
“I pay Factu before my gym membership. That says a lot about me.”
Borja Núñez
Freelance designer
“We are an SME with 4 cost centers and 80 recurring suppliers. Before, we had one person dedicated only to chasing invoices. Now that person does financial analysis. It paid for itself in recovered human hours.”
Beatriz Linares
Finance director, Industrias Mar
“As a CFO, I appreciate that the tool does not sell me hype. It does what it says, period.”
Diego Romero
CFO, tech scaleup
“We tried 3 similar tools. The others required technical setup. Factu solved it for us in 2 hours.”
Andrés Molina
Head of Finance Ops
“My therapist asked about monthly close. I told her it no longer affects me. She did not believe me.”
Cristina Salas
Finance Manager
“Month 1: we saved 28 person-hours. Month 2: 41. Month 3: I stopped counting.”
Iván Ramos
Administration director, retail
“I went from 4 drawers full of PDFs to an organized Drive folder. My partner is happier too.”
Javier Cruz
Event photographer
“My chef no longer asks me, “where is the fish invoice?”. That already counts as a win.”
Carla Tena
Founder, restaurant in Valencia
“As a self-employed professional, the last thing I want is to fight with invoices. Factu has handled them for me since April.”
Patricia Vega
Executive coach
“My clients with Factu are my favorites. They do not wait for me or chase me: they have everything.”
Marta Romero
Accounting advisor
“It is like having a hardworking nephew. Without the family drama.”
Alicia Mons
Founder, services SME
Precios
Elige tu Factu
Empieza gratis con 5 facturas. Escala cuando tu negocio lo pida — sin cambiar de herramienta.
Aprendiz
5 facturas
0€/mes
Probar el producto.
Probar gratisAyudante
50 facturas
25€/mes
Autónomo de servicios, micro-negocio.
EmpezarAsistente
200 facturas
89€/mes
Restaurante único, tienda, taller.
EmpezarGestor
500 facturas
179€/mes
Negocio en crecimiento, varios centros de coste.
EmpezarDirector
2.000 facturas
449€/mes
PYME multi-local, multi-obra.
EmpezarCFO
+2.000 facturas
A medida
Grupos, gestorías grandes, departamentos financieros.
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FAQs
¿Factu envía emails como si fuera mi empresa?
Sí. La idea es que el proveedor reciba una solicitud normal, con tu dominio, firma y tono profesional.
¿Qué pasa si no encuentra el email correcto?
Lo marca para revisión y propone alternativas: soporte, administración, contacto general o solicitud manual.
¿Puede entrar en portales?
Sí. Para proveedores recurrentes donde la factura se genera dentro de un área privada.
¿Sube cualquier PDF?
No. Primero valida proveedor, fecha, importe, duplicados y formato antes de enviarlo a contabilidad.
Haz que perseguir facturas deje de sentirse manual
Únete a los equipos que prefieren decir qué falta y dejar que Factu lo consiga.
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