Way 1
I ask the supplier
S
Supplier
online
Hi 👋 could you send me the June invoice?
Got it yet? Still here 🔔
Sorry for the delay! Here it is:
invoice_june.pdf
128 KB
Received
I write, and I follow up.
I am persistent.
That is why I always come back with your invoice.
I keep chasing until they arrive. You stay focused while I use these 3 ways, shown right below.
Wherever they come from, they all end up in your dashboard.
Sorted, with status, ready for your bookkeeper. You stay focused.
What I do for you
I chase, I check, I hand it over.
Operations, reimagined
What if chasing invoices stopped feeling manual?
Factu turns a broken, scattered, repetitive process into a live workspace where every invoice has a status, owner, and next action.
Traditional management
- Chasing suppliers by WhatsApp, email, and phone
- Chasing your own team to send invoices
- Searching Gmail for invoices
- Opening portals one by one
- Invoices without clear status
- Duplicates and wrong PDFs
Factu Workspace
- Factu enters, asks, and finds
- Email, phone, and portal without manual effort
- Also asks your internal team
- Real-time status and reminders
- Validation before upload
- Ready for Holded, Quipu, or Sage
I give you your time back.And quite a few thousand euros.
I hunt invoices under every stone so your team does not have to. See what that means over a year.
What does chasing invoices cost you today?
Move the controls. I will do the math.
Hours per month chasing invoices
20h
Days per year lost
30days
Annual time cost
4.320 €
Automatic quality controlI do not just collect.
I do not just collect.
I also check they are right.
I review every invoice that comes in: tax ID, dates, amounts, VAT, and duplicates. If something does not add up, I warn you. If everything matches, you do not even hear about it.
I read every invoice
I extract tax IDs, dates, amounts, base, VAT, and concepts. PDF, photo, scan, it does not matter. I understand it all.
I approve it only if it checks out
Tax ID, amounts, VAT, date: everything has to add up. If the invoice is right, you never chase it again. If not, I request it again myself.
I detect duplicates
If a supplier sends the same invoice twice (it happens more than you think), I catch it before you pay it.
I warn you when something is odd
An unusual amount, a new supplier, a VAT rate that does not belong. I pass it to you so you decide. Only when needed.
Processing invoice…
Example Supplier Ltd.
Invoice no. 2026-A0001
March 14, 2026
Tax IDB00000000
ConceptConsulting services
Taxable base1,000.00 €
VAT (21%)210.00 €
TOTAL1,210.00 €
Possible duplicate detected
This supplier already sent you an invoice for 1,210.00 € on March 8. I set it aside so it does not get paid twice.
I leave everything
in a folder ready to send.
I recover invoices, sort them by quarter and month, rename them clearly, and pass them to your bookkeeper with an Excel summary. Ready for the VAT return.
Sorted by quarter and month
Year → Quarter → Month → Received/Issued. Exactly how your bookkeeper needs it for VAT filing. No thinking.
Renamed with meaning
Clear names like 2026-03_Electricity.pdf, not invoice_3.pdf. Your bookkeeper finds it in 2 seconds.
VAT book in Excel
I build the quarter's summary Excel on my own: bases, VAT and totals per invoice. The one your bookkeeper needs for the VAT return.
Sent straight to your bookkeeper
At the end of each quarter, the full batch goes to your bookkeeper with the VAT book in Excel. Drive, Dropbox, email, or their accounting software.
/ Factu / 2026 / Q1 / Received
Search
NameInvoicesTotalStatus
01 · January
8 invoices1,500.00 €OK02 · February
11 invoices2,200.00 €OK03 · March
9 invoices1,800.00 €OKinvoice_3.pdf2026-03_Electricity_150.00€_VAT21.pdf
Received150.00 €scan_0021.jpg2026-03_Water_80.00€_VAT10.pdf
Received80.00 €IMG_4412.pdf2026-03_Consulting_1,000.00€_VAT21.pdf
Received1,000.00 €Received_Q1_2026_VAT_Book.xlsx
Auto · 28 invoices5,500.00 €✓TG
Your bookkeeper
bookkeeper@email.com
No per-user cost
Do not leave it allto finance.
Every person on your team signs in with their own profile and recovers their own invoices. We do not charge per user, we charge per invoice. Why centralize the headache in one person?
Unlimited users.
Bring the whole team in, no matter how many people you are.
Everyone has a profile.
Whoever receives the invoice can recover it.
No chasing anyone.
Everyone's invoices are recovered and validated on their own. Nobody forwards emails to finance.
Everything adds up in one place.
The monthly total updates on its own and finance sees it all instantly.
Invite your team
5 free invoices · No card · Cancel whenever you want
Everyone recovers their invoices4 active
Factu
Your team in Factu
Ana
CEO · 12 invoices
Carlos
CFO · 8 invoices
Maria
Operations · 5 invoices
David
Product · 3 invoices
Total recovered this month
28 invoices
Testimonials
More than 1 million recovered invoices
Some serious. Some funny. All real.
18 real stories, zero scripts
We have been using Factu for 9 months. We went from closing the quarter in 3 days to closing it in one morning. And my finance team sleeps better.
Ana Caballero
CFO, Industrias Riba (50+ employees)
In the first month I recovered 47 invoices that had been floating around for weeks. My accountant was amazed.
Diego Almeida
Founder, Cala Mar Restaurants
My accountant asked me for a coffee for making his work better. I am not sure if it was gratitude or a complaint.
Iván Bravo
Self-employed, mechanic workshop
I tried it for a month against my better judgment. I have been here 8 months now.
Patxi Etxeberria
Founder, restaurant in San Sebastian
I pay €89/month and avoid hiring an intern for 15 hours a week. You do the math.
Joaquín Espinosa
Director, 4-bar group
In hospitality, suppliers change constantly. Factu adapts. And when a supplier disappears, I am not gambling on a lost receipt.
Clara Navarro
Founder, La Tasca (3 locations)
Moving from Excel to Factu was the best decision of the quarter. Set up in one afternoon, first batch to accounting by Friday.
Sara Vidal
CFO, marketing agency (12 people)
As an industrial company, we receive invoices with odd fields. Factu understands them all.
Ginés Carmona
Operations, plastics factory
Pricing
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FAQs
¿Factu envía emails como si fuera mi empresa?
Sí. La idea es que el proveedor reciba una solicitud normal, con tu dominio, firma y tono profesional.
¿Qué pasa si no encuentra el email correcto?
Lo marca para revisión y propone alternativas: soporte, administración, contacto general o solicitud manual.
¿Puede entrar en portales?
Sí. Para proveedores recurrentes donde la factura se genera dentro de un área privada.
¿Sube cualquier PDF?
No. Primero valida proveedor, fecha, importe, duplicados y formato antes de enviarlo a contabilidad.
Haz que perseguir facturas deje de sentirse manual
Únete a los equipos que prefieren decir qué falta y dejar que Factu lo consiga.
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